What It Feels Like to Be a ClickUp Power User

Here at Manticore Marketing, ClickUp serves as the fundamental framework for task management. Through extensive use and exploration, I have gained an understanding of its functionalities to the point where it seamlessly integrates with my cognitive processes and workflow.

Becoming a proficient ClickUp power user requires a precise awareness of the specific tools that facilitate daily progress and the ability to customize them for optimal output. This proficiency encompasses a blend of organizational techniques, strategic planning, and the capacity to adjust to changing circumstances. It means applying it to elevate how an entire agency functions, ensuring that productivity is consistent and scalable.

What Is a ClickUp Power User?

A verified ClickUp power user is someone who harnesses advanced ClickUp capabilities with both consistency and depth. In ClickUp’s Verified program, users in the top 10% of global activity automatically receive a "Power User" badge, with no application required. It’s awarded based on in-app engagement, not performance reviews or self-nomination.

Being a power user is both a badge of recognition and a mindset. You're deeply engaged, you use ClickUp as your hub, and you utilize its features actively, not casually. 

Starting with the Dashboard in ClickUp Task Management

My day kicks off with looking at my dashboard. It serves as my daily taskboard, giving me an idea of everything that needs attention. I see tasks due today, overdue items that need urgent handling, and the next priorities lined up in my queue. This organized clarity allows me to go straight into action rather than wasting time figuring out what’s next.

The ClickUp task management dashboard is beyond a basic to-do list. It’s a real-time, data-driven hub that displays workload balance, project health, and timelines. For agencies working with multiple clients, it’s important to have this bird’s-eye view. Without it, my priorities used to blur together, and the deadlines slipped. With it, you can confidently reassign work, balance staff workloads, and keep your clients informed with accurate updates.

Staying Connected with Comments in ClickUp for Agencies

Comments are where collaboration lives. They serve as a complete paper trail of ideas, revisions, and final approvals. I use “@ mentions” to bring the right person into the conversation at the right time, avoiding unnecessary noise while still keeping communication fluid. For agencies, this ensures accountability and provides an instant historical reference when revisiting a project months later.

Comments also reduce email clutter. Instead of scrolling through endless chains of emails, everything is tied directly to the task. This connection improves productivity and ensures no valuable feedback gets buried. For marketing agencies, this system saves hours every week and drastically reduces miscommunication.

Making the Most of Time Tracking for Productivity

Time tracking is a productivity powerhouse. Every time I start or resume a task, I activate ClickUp’s built-in timer. This simple habit keeps me aware of how long tasks truly take, which helps me better estimate timelines for future projects. It also highlights patterns, like which types of work I tend to overcommit to. I would highly recommend checking out ClickUp’s time tracking guide for more insights.

By reviewing tracked time weekly, I can identify bottlenecks, reallocate resources, and adjust priorities before they become problems. This has been a game-changer for me when managing client expectations and ensuring realistic project scopes. In addition, time-tracking data can be repurposed for reporting to clients, making invoices more transparent and eliminating disputes.

There are plenty of benefits to time tracking when it comes to task management. I would suggest visiting Clickup’s blog on how to optimize efficiency with time tracking for more information.

Adjusting on the Fly with ClickUp Task Management

In agency life, change is constant. Deadlines shift, priorities flip, and urgent requests appear out of nowhere. ClickUp task management flexibility allows me to adjust due dates and dependencies instantly. The system automatically updates reminders, recalculates timelines, and alerts the right people, keeping the whole team aligned without endless status meetings.

I also make use of task views. I switch between List, Board, and Calendar depending on the context. This adaptability is especially helpful when managing cross-department projects where different team members prefer different views. For example, designers may lean on a Board view to visualize workflows, while project managers rely on the List view for granular details. This adaptability makes ClickUp for agencies uniquely suited to marketing work.

Slack Integration for Seamless Communication

Another feature that makes ClickUp invaluable for my day-to-day is its integration with Slack. With the ClickUp Slack integration, I can create new tasks directly from Slack messages, get notifications when tasks are updated, and even assign work to teammates without leaving the conversation. This reduces the back-and-forth between platforms and keeps discussions actionable. For agencies, this is a huge win, as conversations quickly become tasks, ensuring nothing falls through the cracks.

Automations to Save Time

Setting up automated actions saves valuable time and ensures consistency. For example, I have automations that create new tasks when marked complete, or auto-assign subtasks to the right team member. These processes eliminate repetitive manual steps and keep teams working at peak efficiency.

Why ClickUp Power Users Thrive

Being a ClickUp power user means building a workflow that’s both powerful and personal. It’s about blending the right features: dashboards, comments, time tracking, and automations. Together, they form a seamless system that supports your goals, your clients, and your team. It’s the kind of setup that scales with the business, whether you’re handling ten clients or a hundred.

At Manticore Marketing, ClickUp task management isn’t just a productivity tool. It’s the engine that keeps our projects moving forward on time and with precision. If you’re ready to transform how you manage tasks and collaborate, connect with us, and let’s talk about how we can help your team become true ClickUp power users.

Unlock Your Agency’s Full Potential

ClickUp for agencies empowers teams to streamline workflows, collaborate better, and scale efficiently. By embracing the features that power users thrive on, your agency can gain a competitive edge. 

Ready to level up your workflow? Contact us today, and let’s unlock your agency’s full potential in ClickUp, and check out our Google Business Profile to see what clients have to say about us.

Frequently Asked Questions

What is a ClickUp power user?

A ClickUp power user is someone who fully understands the platform’s features and uses them strategically to maximize productivity and efficiency.

Why is ClickUp good for agencies?

ClickUp for agencies offers versatile tools like dashboards, comments, whiteboards, and automations to streamline team collaboration and scale operations.

How does ClickUp task management help productivity?

ClickUp task management provides insight into how hours are spent, improving efficiency, accountability, and resource planning.

Can ClickUp be customized for my agency’s needs?

Yes, ClickUp’s flexible setup allows you to tailor workflows, dashboards, task management, and custom fields to your unique operations.

What’s the benefit of using ClickUp whiteboards?

Whiteboards make brainstorming and planning visual, collaborative, and easy to integrate into project execution.